Privacy and Cookie Policy

Last updated: 24 January 2026

1. Introduction

Imani Children Outreach (“we”, “us”, “our”) is committed to protecting your privacy and ensuring transparency about how we collect, use, and safeguard your personal data. This Privacy and Cookie Policy explains how we handle your information when you visit our website at https://imani.earth-turtle.com (the “Website”).

This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We Are

Organisation Name: Imani Children Outreach (Imani Children)
Website Address: https://imani.earth-turtle.com
Email: imanioutreach07@gmail.com
Postal Address: 92 Elm Park Close, Houghton Regis, Dunstable LU5 5PW
Telephone: 07960090518
Data Protection Contact: Sammy Muthama (imanioutreach07@gmail.com)

We are a youth-focused charity dedicated to creating a safe and supportive environment for children and young people from ethnic minority backgrounds.

3. What Personal Data We Collect and Why

3.1 Contact Form Submissions

If you contact us via email or any contact form on our Website, we collect:

  • Your name
  • Your email address
  • Any other information you choose to provide in your message

Purpose: To respond to your enquiry and communicate with you about our services, programmes, or partnership opportunities.

Legal Basis: Legitimate interests (to respond to your enquiries) or, where applicable, your consent.

3.2 Comments

When you leave comments on our Website, we collect:

  • The data shown in the comments form (name, email address, website URL if provided)
  • Your IP address
  • Your browser user agent string

Purpose: To facilitate comment functionality, prevent spam, and ensure the security of our Website.

Legal Basis: Legitimate interests (to manage our Website and prevent abuse).

An anonymised string created from your email address (a hash) may be provided to the Gravatar service to display your profile picture if you use that service. The Gravatar Privacy Policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture (if any) is visible to the public alongside your comment.

3.3 Media Uploads

If you upload images to the Website, please avoid uploading images with embedded location data (EXIF GPS) included, as visitors to the Website can download and extract any location data from images.

Purpose: To allow you to share visual content on our Website.

Legal Basis: Your consent when you upload the content.

3.4 Administrative and Security Data

We may collect:

  • IP addresses for password reset requests
  • Login information and session data (if you have an account on our Website)

Purpose: To secure your account, provide requested services, and protect against unauthorised access.

Legal Basis: Legitimate interests (to maintain Website security and functionality).

4. Cookies

4.1 What Are Cookies?

Cookies are small text files that are placed on your device when you visit a website. They help websites function properly and provide information to website owners.

4.2 Types of Cookies We Use

We only use strictly necessary cookies that are essential for the operation of our Website. We do not use analytics, marketing, or third-party cookies.

Comment Cookies: If you leave a comment on our Website, you may opt in to saving your name, email address, and website in cookies. These are for your convenience so you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

Login Cookies: If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser. When you log in, we will set up several cookies to save your login information and screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Editor Cookies: If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after one day.

4.3 Managing Cookies

Since we only use strictly necessary cookies required for the Website to function, we do not require your consent to use them. However, you can control and/or delete cookies through your browser settings. Please note that disabling necessary cookies may affect the functionality of the Website.

For information on how to manage cookies in your browser, visit: www.allaboutcookies.org

5. Embedded Content from Other Websites

Articles on our Website may include embedded content (e.g. videos, images, articles) from other websites such as YouTube, Twitter, or Facebook. Embedded content from other websites behaves in the same way as if you had visited that other website directly.

These third-party websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction if you have an account and are logged in to that website. We have no control over these third-party websites and recommend reviewing their respective privacy policies.

6. Who We Share Your Data With

We do not sell, rent, or trade your personal data to third parties for marketing purposes.

We may share your data in the following limited circumstances:

  • Service Providers: We use WordPress hosting services to operate our Website. These service providers process data on our behalf and are contractually obligated to protect your information.
  • Legal Obligations: We may disclose your information if required by law, regulation, legal process, or governmental request.
  • Spam Detection: Visitor comments may be checked through an automated spam detection service (Akismet). The Akismet Privacy Policy is available here: https://automattic.com/privacy/
  • Password Resets: If you request a password reset, your IP address will be included in the reset email for security purposes.

We do not transfer personal data outside the UK or European Economic Area (EEA). If this changes, we will update this policy and ensure appropriate safeguards are in place.

7. How Long We Retain Your Data

  • Comments: If you leave a comment, the comment and its metadata are retained indefinitely so we can recognise and approve follow-up comments automatically instead of holding them in a moderation queue.
  • User Accounts: For users that register on our Website (if any), we store the personal information they provide in their user profile indefinitely or until the account is deleted.
  • Contact Form Submissions: We retain email correspondence for as long as necessary to respond to your enquiry and for a reasonable period thereafter (typically 2 years) for record-keeping purposes.
  • Login Data and Cookies: Login information and cookies are retained for the periods specified in Section 4.2 above.

You may request deletion of your personal data at any time (see Section 8 below).

8. Your Data Protection Rights

Under the UK GDPR, you have the following rights:

  • Right of Access: You can request a copy of the personal data we hold about you.
  • Right to Rectification: You can ask us to correct inaccurate or incomplete personal data.
  • Right to Erasure: You can request that we delete your personal data (subject to certain legal exceptions).
  • Right to Restrict Processing: You can ask us to limit how we use your personal data.
  • Right to Data Portability: You can request a copy of your personal data in a structured, commonly used, and machine-readable format.
  • Right to Object: You can object to our processing of your personal data based on legitimate interests.
  • Right to Withdraw Consent: Where we process your data based on consent, you can withdraw that consent at any time.

If you have an account on our Website or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

How to Exercise Your Rights:
To exercise any of these rights, please contact us at:
Email: imanioutreach07@gmail.com
Postal Address: 92 Elm Park Close, Houghton Regis, Dunstable LU5 5PW
Attention: Sammy Muthama

We will respond to your request within one month. If your request is complex or we receive multiple requests, we may extend this period by up to two months and will notify you of any delay.

9. Registered User Profile Information

All registered users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

10. Data Security

We implement appropriate technical and organisational security measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. However, please note that no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your personal data, we cannot guarantee its absolute security.

11. Children’s Privacy

Our services are primarily focused on supporting children and young people. We do not knowingly collect personal data directly from children under 13 through our Website without parental consent. If you believe we have collected personal data from a child without appropriate consent, please contact us immediately.

12. Changes to This Policy

We may update this Privacy and Cookie Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other operational reasons. We will post any changes on this page and update the “Last updated” date at the top of this policy. We encourage you to review this policy periodically.

13. Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: https://ico.org.uk/make-a-complaint/

14. Contact Us

If you have any questions about this Privacy and Cookie Policy or our data practices, please contact us:

Imani Children Outreach
Email: imanioutreach07@gmail.com
Postal Address: 92 Elm Park Close, Houghton Regis, Dunstable LU5 5PW
Telephone: 07960090518
Contact Person: Sammy Muthama

Thank you for trusting Imani Children Outreach with your information. Your privacy matters to us.

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